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Staff Manual

Statement of Purpose

This manual is to provide established guidelines for policies and procedures directed toward the staff of Castle Rock Baptist Camp. The staff includes, but is not limited to The Director, The Camp Coordinator, Counselors, Cooks, and opt staff. Two goals that we strive to convey with this manual are as follows:

To insure that there will be unity and continuity of policies, procedures, and practices from year to year as the Inter Mountain Baptist Fellowship pursues the purposes of evangelism and edification.
It is prepared to clearly communicate with all parties involved, so that participants may know the established standards, and so that those in leadership can operate within those standards.

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Spiritual Goals

The camping program of Castle Rock Baptist Camp seeks to accomplish the following goals in the life of the participating campers as well as the camping staff.

To deal with campers on an individual basis, counseling them personally in the areas of spiritual need. – John 3:5
To encourage definite spiritual decision at the level of the camper’s readiness.
To help establish good habits of Christian living: prayer, Bible reading and personal study, personal devotions and witnessing. – Acts 1:8; Acts 2:42
To develop leadership, service witnessing and application of spiritual truths to daily living. – 2 Timothy 2:2

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Camp Policies
General Camp Rules

  1. It is anticipated that those attending camp are here because they want to be here. It is expected that everyone will fully participate in the camping program. Therefore Castle Rock Baptist Camp has a “closed campus policy” during all youth weeks, and other designated camps. No one is allowed to leave the campground or abstain from camp functions with out the Program Coordinator’ permission.
  2. Campers may not be in areas designated as off-limits with out appropriate supervision and the Program Coordinator’s permission.
  3. Night time – All campers are to be in their own cabins for the night as directed by the Program Coordinator. Campers must have a counselor’s permission to leave the cabin after lights out. No lights permitted during sleeping hours.
  4. Any case of illness, injury, or infection must be reported to the Program Coordinator and the First Aid Station. Failure to do so may forfeit claim for insurance and/ or result in the spreading of contagious disease. All medications should be turned into the designated staff member, or remain in the possession of an attending parent or guardian.
  5. All persons on the campus of Castle Rock Baptist Camp are responsible for their personal property. Individuals defacing camp property will be held responsible.
  6. Only the KJV is to be used in the camping program of Castle Rock Baptist Camp.

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Off Limits Area

Campers may not visit the cabin areas of those of the opposite sex. It should go without saying that this includes restroom facilities. Also, staff living quarters/ restrooms in the lodge and throughout the camp, and the workshop are off-limits. The Program Coordinator may make other off-limits designations.

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Behavior Standards for Campers and Staff

  • Controlled Substance
    Principle – God created our physical body in His image (Gen. 1:26-27) and we have the responsibility to take care of it (1 Cor. 6:19-20).

    Therefore – No one may possess or use alcoholic beverages, tobacco, illegal drugs, or weapons while on the campground.
  • Appearance
    Principle – Personal appearance can be an indicator of the spiritual understanding of the wearer. Three general principles for proper appearance in the Bible area as follows:
  • Gender Distinction – Neither sex should wear that which is distinctive of the other (Deut. 22:5), Also, neither should appear with characteristics of the other. (1 Cor. 6:9)
  • Personal Modesty – We should guard against exposing ourselves in daily activity. (Exodus 20:26) To expose yourself is a shameful thing. (Is. 47:3) We are not to draw undue attention to our bodies but rather our heart. (1 Tim. 2:9)
  • Godly Fashion – Our lives and appearance should reflect the light of Christ. (Eph. 5:8) Our appearance should not reflect a commitment to the wordiness of our age. (1 John 2:15-17)

    Therefore – The following standards of appearance have been established as acceptable for the Castle Rock Baptist Camp camping program.
  • General
    No clothing with questionable advertising will be allowed.

    No garments or styles of dress that allow undergarments to be exposed or emphasized.

    No faddish or extreme hair styles. Boys should not have hair that touches the collar of “veils” the ears.

Castle Rock Baptist Camp reserves the right to ask anyone to change their apparel if in the estimation of the staff it does not comply with the camp standards.

Men & Boys
No shorts or tank tops. Long pants and collared shirt required for services. Fashions to the knee may be worn for activity times, at the DC’s direction. No necklaces, earrings, or body piercings. PLEASE – NO SAGGY BRITCHES!

Ladies & Girls
Ladies & girls please bring knee-length skirts and dresses (slits must not come above the knee). No low neck-lines or back-lines. Loose fitting slacks or culottes may be worn when specified. Any fashion worn must come at least to the top of the knee and cover the shoulders (this eliminates walking shorts, tank tops, and above-the-knee jams). One piece bathing suits with a colored t-shirt for swimming. PLEASE – NO BARE MID-DRIFTS! Girls if you must wear an extra shirt under you blouse to cover your mid-drift of lower back YOUR BLOUSE IS TOO SHORT AND YOUR SLACKS/SKIRT IS TOO LOW!

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Principle – The Bible clearly delineates the form of speech that should be used of a Christian. Ex. 20:7; no profanity. Eph. 5:4; no filthy or suggestive language. Eph. 4:29; no language that is a slang substitute for swear words.
Therefore no one is to use swear words, indecent language, double meaning language, or slang that stands for swear words.

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Principle – Music is to bring praise to God (Ps. 108:1-3; 98:1-5). Also our music should show a distinct separation form the world (2 For. 6:14-17).

Therefore no rock, country, jazz, or contemporary (so called Christian music that uses any of the previously mentioned musical styles) music is to be brought, played, performed, or listened to at camp. No radios, walkman, tape/CD players, or other electrical music device are to be brought to camp. All music for services must be reviewed and approved by the dean or his stated representative.

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Boy – Girl Relationships

Principle – Courtship or dating is the responsibility of the home (Gen. 2:24; 24:1-67; 1 Cor. 7:1,2; Her. 13:4).

Therefore camp is a non-dating program and we expect the social interaction of groups and not the loitering of and appearance of couples. No holding hands, arms around each other, or other physical contact ( e.g. piggy back rides) between those of the opposite sex will be permitted.

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Staff Expectations

Principle – We are all to be followers of God (Eph. 5:1). WE are to lead those under us in a fashion that brings them closer to the Lord and godliness. (Rom. 14:19; 1 Cor. 4:16; 11:1).

Therefore those in leadership should always hold themselves to a higher standard. While our campers come from a variety of homes they need time to learn the principles we are trying to teach them. As staff we need to model what we are teaching. Staff should arrive at camp dressed for evening chapel. The individual deans will review staff requirements for the remainder of the week during pre-camp training.

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Health Care Policy

When possible there shall be on staff a qualified nurse whose responsibilities shall be to maintain the First Aid Station and to oversee the general physical health of campers and staff. The nurse shall work in close cooperation with the Program Coordinator, and shall function within the guidelines of qualifications of training received and experience gained.

Staff members and particularly cabin counselors shall refer cases of sickness or injury to the nurse, but shall make common sense attempts to see that the nurse is not overburdened with every case of mosquito bite and the like. If there is no nurse present, the counselor shall refer cases needing attention to the Program Coordinator.

Counselors shall pay careful attention to the health of their charges and be “approachable” by any camper who does not feel well or gets hurt, even superficial.

When there is no nurse on campus the dean/director shall identify any staff member with emergency medical training and experience and call upon such in the event of emergencies.

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In cases of serious illness or emergency, if deemed necessary the camper will be taken to Bozeman Deaconess Hospital. Insurance claim forms are available at the First Aid Station and in the Dean’s Packet. This form as well as their insurance information and the parental permission slip for treatment should accompany the individual. Parents and/or guardian, Camp Director as well as the home pastor should be notified as soon as possible. Upon discharge the hospital statements should be sent by the dean to the treasurer for proper payment.

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Health Procedures

  • These guidelines will aid in a consistent & healthy camp.
  • Each camper and staff member must turn in a Health Form.Each camper is to questioned at registration concerning any health concern, cold, allergies, etc….
  • All medications must be turned in to the nurse.
  • Review of health procedures should be completed with the camp nurse at pre-camp staff training.
  • All staff must be alerted as to any special camper health concerns, i.e. allergies, bee stings, epilepsy, etc…
  • The Dispensary will be open immediately following each meal.
  • Medications will be dispensed at meals or per M.D. orders.
  • Individuals ill enough for observation will be sent to the infirmary.
  • Individuals with a communicable disease will be isolated in the infirmary.
  • All illness should be reported to a counselor.
  • Emergency care will be under the nurses supervision.
  • If deemed necessary by the camp nurse transportation to the hospital of Dr.’s office will be coordinated through the Dean.
  • A record will be kept of each patient treated for illness or injury in the nurses logbook in the infirmary.

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Camper Release Procedure

When a child is seriously ill, injured, or a constant behavioral problem, he may be prematurely released for the remainder of camp. All decisions related tot eh premature release of campers will be made by the PC with advisement from the Camp Nurse concerning health issues. The Camp Director should be notified and the appropriate incident reports completed and turned in with the PC’s report at the close of the camp season.

If a camper is to be released from camp for any of the aforementioned reasons, the PC will contact the persons listed on the Camp Registration form and make arrangements for that child to be taken home. In the event that none of the persons listed on the Camp Registration form can be contacted, the child will remain at camp until arrangements have been made for his release.

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Child Protection Law Plan

  • Definitions:
    Child: a person under 18 years of age.

    Child Abuse: harm or threatened harm to a child’s health or welfare which occurs through non-accidental physical or mental injury, sexual abuse, or maltreatment.

    Child Neglect: harm to a child’s health or welfare by a person responsible for the child’s health or welfare which occurs through negligent treatment, including the failure to provide adequate food, clothing, shelter, or medical care.
  • Department: the State Department of Social Services.

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Staff Procedures

  1. Upon the arrival of campers, medical information should be given to the nurse. The nurse shall note any injuries or abnormalities.
  2. The counselors shall watch for signs of child abuse or neglect.
  3. IF child abuse is suspected, report it to the PC/or Director.
  4. If a camper confides in you of having been abused or neglected, only relate this information to those in authority. Do not tell any camper or other staff member!
  5. Campers records and applications shall be kept confidential. No one shall have access to the camp and campers files except the Camp Director, PC, Nurse and Camp Secretary.

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Investigation Procedures

  1. All reports of abuse/neglect will be taken seriously. The camp Director and PC should be notified.
  2. The PC shall question those involved and complete an incident report covering his investigation.
  3. If suspected due to a campers physical condition the parents shall be called to verify the child’s explanation.
  4. If after investigation the PC feels there has been abuse of neglect, he shall follow the reporting procedure.

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Reporting Procedures (if abuse is suspected)

  1. Camp Director/PC shall make an oral report within 8 hours to the department of Social Services.
  2. Within 72 hours a written report shall be made to the Department of Social Services. The written report shall contain the name of the child and description of the suspected abuse or neglect. If possible, the report shall contain the names and addresses or the child’s parents/guardian, or the persons with whom the child resides, the child’s age and other information which might establish the cause of abuse or neglect and the manner in which it occurred.
  3. If a camper appears to be injured, medical treatment shall be given at the nearest hospital of doctor’s office.
  4. Abuse occurring outside of the camp will be reported to the local country Department of Social Services.
  5. Abuse of any child while in camp must be reported to the State Department of Social Services.

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Discipline Policy

Our goal is to provide an atmosphere where campers can learn and be encouraged to act properly without fear of embarrassment, ridicule, or physical harm. The camp is not equipped to care for socially dysfunctional campers and in the event of continued or disruptive behavior, the camper will be sent home at his own expense. The camp fee will not be refunded. No physical discipline will be administered. The parents, home pastor, and Camp Director shall be notified regarding this situation.
The need for disciplining a camper is often the result of low expectations on the part of the counselor. Let your campers know that you expect much from them and most will rise to the occasion. Many times the need for discipline can be averted if you are alert and observant. Read direct potentially disruptive energy toward constructive activity, i.e. score keeping, helping with equipment, etc…


  1. Avoid creating situations which cause temptations. e.g., ignoring
    wrong behavior, personally ignoring rules, leaving campers unsupervised.
  2. Effective correction entails clear explanation of what was wrong with alternative avenues of behavior.
  3. No corporal punishment of any kind is to be used.
  4. A child may not be deprived of scheduled meals.
  5. Maintain control of your own emotions. Do not yell at campers. The firm, consistent, and clear and your directions.
  6. Favoritism is not acceptable. All sides of a confrontation must be addressed for proper resolution.
  7. Problem is needing the program coordinator’s attention should be brought to him immediately.
  8. Most behavior problems can be handled with a simple “time out”.
  9. For discipline to be effective you must be consistent and insist on compliance by campers and staff.
  10. Camper shell not be deprived of food or sleep, be placed alone without staff supervision, observation and interaction, or be subject to ridicule, threats, or corporal punishment, or excessive physical exercise.

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No Tolerance Issues

The following packs will not be tolerated and will result in the camper being sent home.

  1. Fighting
  2. Violation of no tobacco, alcohol, drugs, weapons or fireworks.
  3. Possession of pornography or other lewd items.
  4. Sexual harassment or assault.
  5. Any other action deemed by the Program Coordinator.

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Driver Qualifications
Drivers should be at least 21 years old, have a valid driver license, good driving record, and view the transportation safety video and be approved by the Program Coordinator or Camp Director.

Personal vehicles should not be used for normal transportation of campers. A participating church’s vehicle transportation policy applies to that vehicle. All drivers will perform pre-safety checks and document it on the trip report.

One staff member in addition to the driver will accompany each group of fourteen or more campers. All riders will wear safety belts if available. All riders must remain seated and refrain from distracting the driver.

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The staff will be aware of all exits from the vehicle to be utilized. Campers are to be evacuated away from the vehicle and any other hazards. Once in a safe area, a head count is to be taken. The staff may then mark the vehicle in accordance with state law.

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Loading/ Unloading

All loading and unloading of campers and gear will be done off roadways. Campers are to remain orderly and enter and leave in a single file. A staff member is to make a head count any time passengers enter or leave. No gear is to be stored in a manner that blocks aisles or exits. All passengers must be seated.

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Fire Policy

Fire Procedure Plan

  1. When the bell is sounded, designated personnel will report to the fire scene.
  2. Close all windows and doors as you leave the building.
  3. Evacuate all campers and staff.
  4. Once out of the building do not go back in for any reason.
  5. Keep your cabin group together, remain calm and take them to the designated area.
  6. Account for your cabin and send a runner to the Program Coordinator who will beat the flagpole.
  7. When all persons are accounted of, the Program Coordinator will move campers to a building that is not in danger and keep them together until their release is okayed by the Fire Chief or Camp Director.
  8. Alert the Fire Department ONLY after the building involved has been evacuated.
  9. Send a person to the camp entrance to direct the Fire Department to the fire location.
  10. Upon arrival, the Fire Department will take full charge. Staff personnel will assist as requested.

Campfire Prevention

  1. Always have a staff member present at a campfire.
  2. Have a shovel and fire pail filled with water at the campfire site.
  3. Matches and lighters should not be carried by campers.
  4. Clear the area around the campfire site.
  5. Use only wood or paper to start a campfire.
  6. Dispose of matches only after you are certain they are out.
  7. Extinguish the campfire by wetting – stirring – stirring.

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Meal Policy

The following guidelines are set in order to allow the camp to provide campers and staff with adequate nutrition; to maintain an environment that is orderly and clean; to maintain proper sanitary standards for personnel, for preparation, for serving, and for clean-up and storage.

  1. Three meals will be provided each full day of camp.
  2. A camper shall not be deprived of meals as discipline (see discipline policy)
  3. No skipping of meals. Counselors are to ensure that all campers are present for meals and encourage them to eat. Any abnormal eating habits should be reported to the Program Coordinator.
  4. Campers and Staff are encouraged not to waste food.
  5. Counselors are to eat with their campers. Take this time to get to know them.
  6. No food is to be taken out of the dining hall.

The Cook
The kitchen staff should consist of a head cook and assistants as size warrants. Approved and trained (Elisha’s Academy) young people for kitchen helpers, number in accordance to workload, to help in all kitchen duties to accomplish the goals stated in the purpose.

The Kitchen

  1. Groceries and supplies are to be cleared and arranged by the Head Cook and Program Coordinator with coordination of the Camp Director.
  2. Proper storage and preparation is to be overseen by the Head Cook.
  3. Serving is to be carried out by the kitchen helpers so that traffic during mealtime avoids camper congestion.
  4. Table manners and table cleanup (scraping and stacking of dishes
    and wiping tables) will be supervised by the cabin counselors. Supplies for cleanup will be furnished by the kitchen helpers. The removal of serving dishes and stacked dishes to be brought to the washing area will be handled by the kitchen helpers.
  5. Orderly entering and discussion will be supervised by the Program Coordinator.
  6. The washing of dishes will be done by the kitchen help.
  7. The setting of tables will accomplished by the kitchen help as needed to be ready for the the meals with regard to use of the dining hall for other camp activities. Tables should be set for proper health concerns.
  8. All garbage is to be properly cared for after each meal by the kitchen help.
  9. The cleaning of the dining hall and kitchen facility will be done by the kitchen help.

Wash-House Cleaning Responsibilities

  1. Clean and disinfect sinks. Wipe off shelf and clean mirror. NOTE: Do not clean the mirrors with disinfectant.
  2. Clean and disinfect toilets and urinals. Wipe off outsides and underneath the seat lid, scrub insides with a toilet brush.
  3. Disinfect shower stalls. Check for any soap or shampoo that has been left on the tops of partitions. All leftover soap and shampoos should be discarded.
  4. Replace toilet paper and paper towels as needed. Stack extra paper in the corner on the shelf by the wastebasket.
  5. Empty wastebaskets and replace trash bags.
  6. Sweep.
  7. Mop – don’t forget the shower stalls. Empty bucket outside when you are finished.
  8. Turn off lights and close the door when you leave.

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